Privacy Policy 

The protection of your personal data is a declared goal of Verimi GmbH (Verimi). Data protection is of particular importance to Verimi and is carried out in accordance with the relevant legal provisions. With this statement we would like to inform you about the processing of your personal data at Verimi. Personal data is any information relating to an identified or identifiable natural person. Processing in this sense includes as a generic term any form of handling of data.

Responsible body

Responsible for data processing within the meaning of the data protection law is the:

Verimi GmbH

Oranienstraße 91

10969 Berlin

E-mail: service@verimi.com

Telephone: 0800-8374644 (free of charge from the German fixed and mobile networks)

Authorised representative managing directors: Roland Adrian, Dr. Dirk Woywod

Data protection officer

If you have any questions regarding data protection, please contact our data protection officer:

Christian Aretz

E-mail: datenschutzbeauftragter@verimi.com

Personal data

Personal data is any information relating to an identified or identifiable natural person. In order to create a Verimi account with us, you must provide the following information during registration: First and last name, title, e-mail address and a password. Unfortunately, you will not be able to use Verimi if you do not enter these mandatory details. In your Verimi account, you can also enter other data, such as your maiden name, date and place of birth, title, addresses, telephone numbers, bank details, payment and tax information, identification documents, body measurements, financial information, travel preferences, information from customer loyalty programs, or an overview of the equipment you use.

Purposes and legal basis of our data processing

In order to create a Verimi account with us and use the various services provided by Verimi, you must register with Verimi and sign a user agreement with Verimi (see our terms of use).

The legal basis for the processing of your data by Verimi is article 6 paragraph 1 sentence 1 letter b DSGVO, as the processing is necessary for the fulfilment of the user agreement between you and us.

We also process data in order to send you e-mails on the basis of your consent to the sending of newsletters.

The legal basis for the processing of this data is your consent in accordance with Art. 6 para. 1 sentence 1 lit. a DSGVO.

Verimi may still be subject to legal processing obligations. This is particularly the case if Verimi is subject to a legal obligation to identify or retain data.

If you use the digital signature, we are obliged to carry out an identification procedure. In doing so, we process your e-mail address, mobile phone number, name, address, date of birth and identification data and must retain these afterwards. Furthermore, we are subject to processing obligations when using the payment function. You can find more information on this in the “Supplementary privacy policy for the use of Verimi Pay and for access to online bank accounts”.

The legal basis of the processing is then Art. 6 para. 1 sentence 1 lit. c DSGVO.

Should you decide to store verified data, which have been collected by a third party through an identification process, in your Verimi Account for future use, it is possible that data which we do not process on the basis of a legal obligation will be processed together with data which are subject to legal processing obligations to the same extent. This applies in particular to personal data that is technically inseparable from the legally stored document files.

The legal basis for the processing of this data is Art. 6 para. 1 sentence 1 lit. f DSGVO. Our legitimate interest lies in the user-friendly provision of our services and in enabling the storage of the above-mentioned verified data for the purpose of repeated usability.

Finally, we process data in your and our interests in order to guarantee the integrity, confidentiality and availability of the data processing systems, i.e. in particular the security and availability of your data at Verimi.

The legal basis for the processing of this data is Art. 6 para. 1 sentence 1 letter f DSGVO. Our legitimate interest lies in the maintenance and safe provision of our services.

We use cookies on our website. You will find more detailed information on this in the overview of cookies as a PDF file for download (see below). You can at any time change your settings in section “cookie preferences”, at the bottom of the page.

Receiver of data

You have the possibility to transfer all or part of the data stored in your Verimi account to our Verimi partners for specific purposes. Verimi will only transfer your data on your behalf at your request and with your express consent. Once your data has been transmitted to a Verimi partner, the processing of your data is the responsibility of the partner. The Verimi partner is then the responsible person in the sense of Art. 4 No. 7 DSGVO.

In order to be able to offer you all functions at Verimi, we also use selected service providers who process data on our behalf. We only pass on data to service providers carefully selected by us and commissioned in writing within the scope of legally permissible order processing. These service providers receive only those data that are necessary for the fulfilment of the order and process them exclusively on our instructions. These include the following categories of contract processors: Identification service providers, software developers, server hosters, technical service providers, newsletter senders, customer support, web analysis service.

In principle no data transfer outside the EU

Verimi processes your data on servers located within the European Union. This also applies to service providers commissioned by us for data processing. In rare individual cases, your data may be transferred outside the European Union. In these cases Verimi ensures that the level of protection required by the DSGVO is maintained, e.g. by means of adequacy decisions or other appropriate guarantees.

Duration of data storage

We store your data for the duration of your Verimi account. As long as your Verimi account exists, the contract of use between you and Verimi is also valid. However, you can delete your Verimi account at any time and thus terminate the contract between you and Verimi. We will then delete your data, unless we are legally obliged to continue storing or keeping it. This may result, for example, from legal requirements for the use of the Verimi Pay function “Verimi Pay”, see the “Supplementary privacy policy when using Verimi Pay and for accessing online bank accounts”. Furthermore, we are legally obliged to keep your identification data for 10 years if you have used our signature function. Insofar as the data is still required for the processing of outstanding transactions, it will be deleted at the earliest after these transactions have been completed.

No automated decision making and profiling

The processing of your personal data by us is not related to automated decision making or profiling (unless explicitly stated otherwise).

Data security

All data stored by us or by any order processors are protected against unauthorised access, loss and modification by applying current security standards. For this purpose, extensive technical and organisational security measures are applied with a standard that at least corresponds to the legal requirements. You can find more details in the Security Whitepaper.

Your rights

You have the following rights in relation to the data concerning you:

Right of objection and withdrawal

You have the right to revoke any consent given to us at any time. We will then no longer continue the processing based on this consent for the future. The legality of the processing carried out on the basis of the consent until revocation is not affected by the revocation. Should the data processing by us be based on legitimate interests, you have the right to object to the processing of your data at any time for reasons arising from your particular situation. You may object to the processing of your data for the purposes of direct marketing at any time, even without giving reasons. To exercise your right of withdrawal or objection, please send us an informal message.

Right of appeal

If you believe that the processing of your personal data by us is unlawful or that we are in breach of data protection law for other reasons, you can complain to the supervisory authority responsible for us:

Berlin Commissioner for Data Protection and Freedom of Information

Friedrichstr. 219

10969 Berlin

Phone: +49 30 13889-0

Fax: +49 30 2155050

E-mail: mailbox@datenschutz-berlin.de

If you have any questions about our privacy policy or about data protection at Verimi, please do not hesitate to contact us.

 

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